- Part time 0.6FTE
- Continuing
- Bundoora Campus
- Salary HEO6 from $96,878 plus 17% superannuation (pro-rated)
About the position
The La Trobe Institute for Molecular Science (LIMS) is a world-class multidisciplinary biomedical research institute based at La Trobe University in Melbourne, Australia. Bringing together leading researchers from across the University and beyond, LIMS seeks equitable solutions to today’s global health and wellbeing challenges. From biology to engineering, genomics to physics, the Institute conducts impactful research through the creative integration of core scientific disciplines.
The LIMS Executive team consists of the Director and three Deputy Directors, all of whom undertake busy and demanding research programs in addition to their leadership roles; and the Manager, the Communications Advisor, and two Administration Officers, who provide strategic, promotional, and operational advice, support, and assistance to the institute’s leadership team, LIMS Program leads, and Centre Directors. The Administration Officers deliver a broad and comprehensive service managing personal schedules, travel bookings, and meeting secretariat, providing A/V support for online and hybrid meetings and events, assisting with awards processes, and conducting a range of transactional tasks. A key contribution will be using Agile methodology to assist the team with the management of its many projects.
Skills and Experience
To be considered for this position, you will have:
- Undergraduate degree with extensive relevant administration experience, or an equivalent alternate combination of relevant knowledge, training and/or experience. Demonstrated expertise in administration developed through extensive relevant experience and application.
- High level proficiency in the Office software suite including Forms, Agile technologies, and AI as a solutions-based tool. Technical and trouble-shooting skills in use of A/V technology for meetings and events.
- Excellent communication and interpersonal skills, with a demonstrated end-user service focus and solution orientated approach.
- Experience working in a large, diverse organisation. Experience working specifically in the tertiary education environment will be looked on favourably.
Please refer to the Position Description for other duties, skills and experience required for this position.
PD - LIMS Admin Officer July 2026.pdf
Benefits
- 17% employer contributed superannuation
- Private Health Insurance discount
- Plus, many more, click HERE
How to apply
Closing date: By 11:55pm on Sunday 16th August 2026
Position Enquiries: Renee Alford, Executive Officer LIMS
Email: L.Alford@latrobe.edu.au
Recruitment Enquiries: recruitment@latrobe.edu.au
Only candidates with Full Working Rights in Australia may apply for this position.
Please submit an online application ONLY and include the following documents:
- An up-to-date resume; and
- A cover letter addressing the following bullet points:
- Demonstrated expertise in administration developed through extensive relevant experience and application.
- High level proficiency in the Office software suite including Forms, Agile technologies, and AI as a solutions-based tool.
- Technical and trouble-shooting skills in use of A/V technology for meetings and events.
- Experience working in a large, diverse organisation. Experience working specifically in the tertiary education environment will be looked on favourably.
Please scroll down to apply.
Aboriginal and Torres Strait Islander Applicants
We welcome and strongly encourage applications from Aboriginal and Torres Strait Islander people.
Our commitment to diversity and inclusion
La Trobe University is committed to creating a diverse and inclusive workforce. We take an intersectional approach by actively supporting and encouraging people of all backgrounds and abilities to submit an application and aim to ensure that the recruitment and employee experience is as accessible and inclusive as possible. Flexibility in interview format will be offered to shortlisted candidates.
Our commitment to safety
All La Trobe University employees are bound by the Working with Children Act 2005. If you are successful, you will be required to hold a valid Victorian Employee Working with Children Check prior to commencement.
National Code on Gender Based Violence in Higher Education
La Trobe University is committed to upholding the National Code to Prevent and Respond to Gender-Based Violence (GBV Code). This aligns with our mission to create safe and respectful communities. Candidates will be asked during the recruitment process to declare whether they have ever been investigated for, or found to have engaged in, gender-based violence in previous employment and/or in legal proceedings and provide relevant information to assist in determining suitability. Gender-based violence means any form of physical or non-physical violence, harassment, abuse or threats based on gender, that results in, or is likely to result in harm, coercion, control, fear or deprivation liberty or autonomy.
